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If you own a small business, you might be hesitant to increase overhead costs by investing in technology. However, the reality is that the right tech tools can help streamline your everyday operations, making your day-to-day life as a business owner easier. Plus, some technology can help you save money. Find out what tools are worth the investment below.
Reliable website management and security tools
Your website is one of your most important online marketing tools, serving as your digital business card for curious potential customers. You want a platform that is well-organized, user-friendly, and secure. Security is another hot topic. HG.org reveals that cyberattacks on small businesses are on the rise, making stringent security imperative.
Hire an experienced web designer like Gentle Haven Music Web Design for assistance. An expert can help with everything from web design to hosting. By leaving the job to a professional, you can be sure you'll get the cutting-edge output you expect without having to stress about the technical details yourself.
Secure digital file sharing and storage
Document management is a part of any business owner's job. From client invoices to employee payslips and vendor contracts, you've got many important pieces of paperwork to track. You need to manage documentation, not only for your own bookkeeping purposes but also for tax filing. You never know when the Internal Revenue Service may run an audit.
To simplify document management and enhance security, go digital. Online cloud-based document storage and sharing offer many advantages, including greater user-friendliness, convenient sharing options, and cost-efficiency. It's also easier to scale up and automate as needed. Finally, in case of natural disasters like floods or fires, your documents will be safe.
Cloud-based project management tools
Cloud technology can also prove handy for project management purposes. Online tools offer distinct advantages, like allowing you to access information in real-time, simplified file sharing, and improved collaboration. This can be especially useful if you have a team that's remote and needs to collaborate across distances and time zones.
There are many cloud-based project management tools available, from Asana to Trello. When selecting a tool, consider how many people you need to accommodate and what extra features you might require. For example, some online project management tools also provide chat functionality or calendar scheduling add-ons.
Quality video communications technologies
Video conferencing has become a part of everyday business life, especially since the COVID-19 pandemic. A quality video-conferencing tool will allow you to connect with clients and employees, wherever they may be. Computer World offers a roundup of reliable services worth scoping out, including Cisco Webex, BlueJeans, Zoom, and Microsoft Teams.
Whatever tool you decide on, make sure to test it out before using it. What should you be looking for in your test run? Make sure the video displays properly, that the volume is high enough, and that the internet speed is fast enough. You don't want grainy video or lag time interrupting your work calls.
Tech-driven payroll solutions with automation
An online software tool can help business owners stay organized and save time on tedious payroll tasks. With an online platform, you can access your payroll even when you're on the go. Check out options like QuickBooks, which offers automatic payroll scheduling, employee benefits management, and same-day direct deposits.
Investing in tech tools like these will ultimately help improve your business's processes. In the big picture, this can save you time, energy, and stress. You may even be able to save money and cut overhead expenses, allowing for greater profits in the big picture.
For more business-oriented content like this article, check out the Gentle Haven Music blog.
